A correspondence folder often contains saved messages alongside spreadsheets, presentations, scans and text notes. Counting the messages in the same pass keeps their paths and counting methods in one report.

Start with saved message files

This workflow uses individual MSG or EML files already on your computer. Choose the folder containing them; subfolders can stay in place. A mailbox archive is not the same thing as a folder of saved message files, so check the supported formats before assuming it is covered.

FileTally reads local files for counting. It does not upload their contents or change the source messages.

What an email page estimate covers

The estimate uses the message headers and body text on a standard page. It is not a reproduction of an email application's print layout. Fonts, margins, quoted replies and the way a mail application prints a conversation can produce a different printed result.

Keep the estimated label and count basis with the number. If the recipient needs the printed page count for a particular layout, inspect that layout in the source application.

Attachments need separate review

Attachments and nested messages are noted, but they do not become separately counted files in this scan. A message with an attached workbook does not establish a page count for that workbook.

When attachment volume matters, obtain the separate attachment files through your approved workflow and count that collection as well. Keep the relationship between messages and attachments clear so the report does not imply that the message estimate covers everything inside it. See the mixed-document workflow for reporting several formats together.

Count and export the folder

  1. Choose the top folder holding the saved messages and any accompanying documents.
  2. Run the scan. Let each supported file contribute using its recorded method.
  3. Review email details. Check estimates, attachment notes and any message FileTally could not read.
  4. Check coverage. An inaccessible subfolder or unreadable message leaves unknown volume, rather than zero pages.
  5. Export CSV or JSONL. Retain each message's path, status and count basis beside its page estimate.

A useful email handoff

For a correspondence review, keep three questions distinct: how many saved message files were found, how many pages their content is estimated to represent, and which attachments still need their own count. A single unlabeled total cannot answer all three.

Use the export guide to carry the results into a spreadsheet or another local workflow. For an unreadable file, keep the reason in the report and resolve it before describing the collection as complete.

Questions people ask

Does FileTally count email attachments as separate files?

No. Attachments and nested messages are noted, not counted separately. Obtain and scan separate attachment files when their volume matters, and make that scope clear in the report.

Why is the email page count estimated?

MSG and EML pages are estimated from headers and message text on a standard page. The result does not reproduce the printed layout of a particular email application.

Can saved emails be counted with Office files and scans?

Yes. Supported MSG and EML files can be scanned in the same folder tree as supported documents, spreadsheets, presentations, images, scans, text and PDFs. Each file keeps its own count basis.